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Philippines Post Placement Reports & Documentation

Photo Due Dates & Requirements for Post Placement Reports

After your child arrives in the U.S., you are responsible for uploading 10 photos that will accompany each report on the specified due dates. Holt will add these photos to the corresponding report completed by your social worker. Sibling groups or multiples require separate reports be submitted for each child.

Due dates are based upon the date of arrival in the United States. If your report photos will be delayed, please notify us so we can inform the proper officials. Please contact us for case-specific due dates or questions on the information and photos to provide. We are happy to help guide you.

Include a caption for all 10 photos on the form below. Provide details describing who, where and when, such as Aunt Mary with Tommy at the zoo on summer vacation. Please fill out the form carefully each time you submit photos on the specified due dates. Accurate information on adoptive parents and child allows us to successfully merge your photos with the report completed by your social worker. 

Photo Submission Due Dates

  • 1 month
  • 4 months
  • 6 months

Photo Submission Form

Self Reports

Self reports are required for Special Home Finding cases. If you have any questions about this, please contact us at [email protected].

Each report requires 8 photos and information that assures overseas officials that your child is in a caring and nurturing home. See above guidance for types of photos to submit and not to submit.

To fulfill self report requirements on the form below, include all information about your child’s development. Provide complete answers that can be formatted into a letter, with at least the minimum number of words required for each section. 

8 photos must be submitted with the form (maximum size of 8 MB each) with a caption for each describing who, where and when details, such as Anna and Grandma playing checkers in our living room.

Click the Save button at bottom of form to avoid the possibility of losing any work. This creates a unique link you can return to when you’re ready to complete the form. Contact [email protected] if you need assistance.

Self Report Due Dates

  • 2 months
  • 3 months
  • 5 months

Annual Self Report Form

Permanent Case File Documents

After your child’s arrival to the U.S. please send copies of documents received overseas to secure in your permanent case file: 

  1. U.S. Adoption Decree 
    Issued after finalization and required to be sent to ICAB.
  2. Foreign Passport/US Visa
    Provided to you overseas. We need copies of the photo/info page and U.S. visa page.
  3. Overseas documents
    We will need scanned color copies of all the documents that your family received overseas, such as the Guardianship documents, Birth Certificate or any other legal/medical documents.

Optional Documents for your Permanent Case File

Our post adoption services department receives thousands of inquiries from adoptive parents and adult adoptees requesting copies of their case file. You are welcome to submit documents for Holt to keep in your child’s case file. Most families find this is a helpful, safe and confidential way to keep a backup record in case of document loss, theft, fire, etc. If you would like to provide these documents at any point, feel free to email them to us.

  1. New State Birth Certificate
    In most states, this document is only available after your child’s adoption is finalized in your local court.
  2. Certificate of Citizenship
    You will be able to apply for your child’s Certificate of Citizenship after you have finalized the adoption in your local court. This is necessary for proving your child’s citizenship and will be needed to obtain other documentation.
  3. U.S. Passport
    It is optional if you want us to add this to your file. Apply for a passport if you plan to travel outside the U.S.
  4. Social Security Card
    It is optional if you want to provide this document for your permanent file or not.

Contact us at [email protected] if you have further questions or if your case file has been closed.

Steps for Documentation of U.S. Citizenship

This applies to all families who have completed an adoption from the Philippines. Because your child arrived on an IH-4 visa, he/she qualifies for automatic U.S. citizenship. Documentation steps in this process are outlined below.

flowchart showing documentation process for children adopted from the Philippines

For more information, visit our FAQ on Documentation of U.S. Citizenship

Contact us at [email protected] if you have further questions.

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