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Colombia Post Adoption Reports & Documentation

Photo Due Dates & Requirements for Post Adoption Reports

After your child arrives in the U.S., you are responsible for uploading 10-15 photos that will accompany each report due at the specified due dates. Holt will add these photos to the corresponding report completed by your social worker. Sibling groups or multiples require separate reports be submitted for each child.

Due dates are based upon the date of arrival in the United States. Please refer to your post-arrival email for the specific dates your reports are due to the Eugene office as we have built in time for translation and submission. If your report photos will be delayed, please notify us so we can inform the proper officials. Please contact us for case-specific due dates or questions on the information and photos to provide. We are happy to help guide you.

*Apostilles are required for post adoption reports submitted to Colombia. The apostille processing timeframes vary by state. Contact us if you are unable to obtain an apostille before the due date.

Include a caption for all 10-15 photos on the form below. Provide details describing who, where and when, such as Aunt Mary with Tommy at the zoo on summer vacation. Please fill out the form carefully each time you submit photos on the specified due dates. Accurate information on adoptive parents and child allows us to successfully merge your photos with the report completed by your social worker. 

Photo Submission Due Dates

  • 1 month
  • 6 months*
  • 12 months*
  • 18 months*
  • 24 months*

Two additional reports are required if you adopted a child age 8 years or older at time of placement, or a sibling group of any age, and submitted your dossier to Colombia after August 2021.

  • 30 months*
  • 36 months*

Photo Submission Form

Permanent Case File Documents

After your child’s arrival to the U.S. please send copies of documents received overseas to secure in your permanent case file: 

  1. Certificate of Citizenship
    This is necessary for proving your child’s citizenship and should arrive 90 days after arrival home. It will be needed to obtain other documentation.
  2. Foreign Passport/US Visa
    Provided to you overseas. We need copies of the photo/info page and U.S. visa page.
  3. Overseas documents
    We need copies of all documents your family received overseas, such as such as the Guardianship documents, Colombia Birth Certificate or any other legal or medical documents.
  4. U.S. Adoption Decree 
    Issued after re-finalization (IH-3 cases).

Optional Documents for your Permanent Case File

Our post adoption services department receives thousands of inquiries from adoptive parents and adult adoptees requesting copies of their case file. You are welcome to submit documents for Holt to keep in your child’s case file. Most families find this is a helpful, safe and confidential way to keep a backup record in case of document loss, theft, fire, etc. If you would like to provide these documents at any point, feel free to email them to us.

  1. New State Birth Certificate
    In most states, this document is only available after your child’s adoption is re-finalized or finalized in your local court.
  2. U.S. Passport
    It is optional if you want us to add this to your file. Apply for a passport if you plan to travel outside the U.S.
  3. Social Security Card
    It is optional if you want to provide this document for your permanent file or not.

Contact us at [email protected] if you have further questions or if your case file has been closed.

Steps for Documentation of U.S. Citizenship

This applies to all families who completed an adoption (I800A/I800) from Colombia. Because your child arrived on an IH-3 visa, he/she qualifies for automatic U.S.citizenship. Documentation steps in this process are outlined below.

flowchart showing documentation process for children adopted from Colombia

For more information, visit our FAQ on Documentation of U.S. Citizenship

Contact us at [email protected] if you have further questions.

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