Taiwan Post Adoption Reports & Documentation

Each Taiwan agency has its own due dates and requirements.

Below is an outline of report requirements by our Taiwan partners. Each is subject to additional requests on a case-by-case basis. Due dates are based upon the date of arrival in the United States. If your reports will be delayed, please notify us so we can inform the proper officials. Please contact us for case-specific due dates or questions on the information and photos to provide. We are happy to help guide you.

Cathwel Services Due Dates

  • 1 month
    Family submits 8 photos
  • 3 months
    Family submits Self Report + 20 photos
  • 6 months
    Report completed by your social worker; family submits 20 photos
  • 9 months
    Family submits Self Report + 20 photos
  • 12 months
    Report completed by your social worker; family submits 20 photos
  • Years 2 through 7
    Family submits Annual Self Report + 20 photos

Note: Agency sometimes requests videos on DVD and/or reports to be submitted until your child turns 18.

Good Shepherd Sisters and Garden of Hope Due Dates

  • 1 month
    Family submits 8 photos
  • 6 months
    Report completed by your social worker; family submits 20 photos
  • 12 months
    Report completed by your social worker; family submits 20 photos
  • 18 months
    Family submits Self Report* + 20 photos
  • 24 months
    Family submits Self Report* + 20 photos
  • 30 months
    Family submits Self Report* + 20 photos
  • 36 months
    Family submits Self Report* + 20 photos
  • Years 4 through child turning age 18
    Family submits Annual Self Report + 20 photos

*These reports must be translated.

Child Welfare League Due Dates

  • 1 month
    Family submits 8 photos
  • 3 months
    Family submits Self Report + 20 photos
  • 6 months
    Report completed by your social worker; family submits 20 photos
  • 12 months
    Report completed by your social worker; family submits 20 photos
  • Years 2 through 10
    Family submits Annual Self Report + 20 photos

How to submit photos for your reports

With the exception of the 1-month report requiring only 8 photos, all other reports require 20 photos each. Photos are submitted by email or you may request a OneDrive link. Your email must include the name of your child and the report due date for which you are submitting photos. See photo guidelines below. Remember, these photos are going to a foreign government with different cultural norms. We ask that you take this into serious consideration when selecting photos.

✔︎ Photos to Submit

  • A variety of photos with family and/or friends, not just photos of your child alone
  • Include both parents; if not within the same photo, then one-on-one with the adoptee
  • Choose photos that highlight your child enjoying routine family activities and/or special events (going to school, eating breakfast, going to the aquarium, family vacation, etc.)
  • Expressions of contentment on your child’s face
  • Seasonal photos showing appropriate clothing, such as warm clothing if environment looks cold

X Photos Not to Submit

  • Anything that obscures your child’s face, such as costumes with masks, heavy face paint, messy food faces or sunglasses
  • No digital effects, such as sepia tone or other types of photo filters
  • No baggy or ill-fitting clothing, including bathing suits or swim shorts
  • No bath photos, shirtless or bare bodies
  • No presence of weapons, toy weapons or hunting photos
  • Avoid blurry or low resolution photos, file sizes larger than 8 MB, or any file type other than JPG

⚠︎ File Type & Size

  • Please submit .jpeg or .jpg files only
  • File size of each photo should be at least 200 KB to ensure quality resolution
  • If submitting by email, total attachment size cannot exceed 10 MB. You may split your attachments into multiple emails.

Self Report

At the specified due dates for your partner agency, your family is responsible for completing a Self Report on behalf of your child. The information your provide assures overseas officials that your child is in a caring and nurturing home. In addition to the report template, your family must submit 20 photos per report, with the exception of the 1-month report which requires only 8 photos. (See how to submit photos.)

Report Template & Guidelines

  • Reports should be typed; not handwritten.
  • Reports must be signed. Typed names are not accepted as signatures.

Submit Your Self Report

  • Submit your completed report by emailing it to [email protected].
  • You may also request a secure OneDrive Link if you prefer to upload your report.

Annual Self Report

At the specified due dates for your partner agency, your family is responsible for completing an Annual Self Report on behalf of your child. The information your provide assures overseas officials that your child is in a caring and nurturing home. In addition to the report template, your family must submit 20 photos per report. (See how to submit photos.)

Report Template & Guidelines

  • Reports should be typed; not handwritten.
  • Reports must be signed. Typed names are not accepted as signatures.
  • Be descriptive! A minimum of 75 words is required for each question.

Submit Your Annual Self Report

  • Submit your completed report by emailing it to [email protected].
  • You may also request a secure OneDrive Link if you prefer to upload your report.

Permanent Case File Documents

After your child’s arrival to the U.S., please send copies of documents received overseas to secure in your permanent case file: 

  1. Foreign Passport/U.S. Visa
    Provided to you overseas. We need copies of the photo/info page and U.S. visa page.
  2. Overseas documents
    We need copies of all documents your family received overseas, such as the Birth CertificateHousehold Registration, Written Judgement, Confirmation of Judgement or any other legal documents provided.

Optional Documents for Your Permanent Case File

Our post adoption services department receives thousands of inquiries from adoptive parents and adult adoptees requesting copies of their case file. You are welcome to submit documents for Holt to keep in your child’s case file. Most families find this is a helpful, safe and confidential way to keep a backup record in case of document loss, theft, fire, etc. If you would like to provide these documents at any point, feel free to email them to us.

  1. Certificate of Citizenship
    This is required to be sent overseas and should arrive 90 days after your arrival home.
  2. U.S. Adoption Decree 
    Issued after re-finalization (IH-3 cases)
  3. New State Birth Certificate
    In most states, this document is only available after your child’s adoption is re-finalized or finalized in your local court.
  4. U.S. Passport
    It is optional if you want us to add this to your file. Apply for a passport if you plan to travel outside the U.S.
  5. Social Security Card
    It is optional if you want to provide this document for your permanent file.

Contact us at [email protected] to find out how to securely upload your documents.
Also let us know of any questions or if your case file has been closed.

Steps for Documentation of U.S. Citizenship

This applies to all couples, solo spouse travelers who completed an adoption (I600A/I600) from Taiwan. Because your child arrived on an IR-3 visa, he/she qualifies for automatic U.S. citizenship. Documentation steps in this process are outlined below. (In the rare event your child arrived on an IR-4 visa, you will need to re-finalize your adoption before receiving your Certificate of Citizenship. Please contact us for assistance.)

flowchart showing documentation process for children adopted from Taiwan

For more information, visit our FAQs on Documentation of U.S. Citizenship

Contact us at [email protected] if you have further questions.

group of girls playing tug of war at adoptee summer camp

Holt Adoptee Camps

A week adoptees will always remember! Make new friends, try new things and discuss issues unique to adoptees. Holt’s overnight camps are open to adoptees ages 9-17.