If you adopted your child through Holt International Children’s Services in the United States, Holt can provide you with copies of his or her child materials and other adoption-related documents. These should be the same documents you received when your child came home. Documents can be lost over time, and Holt is happy to help you replace these valuable pieces of history.
In cases where the adoptee is now age 18 or over, we are unable to provide child material copies to adoptive parents. Please have your adult child contact us directly.
You can also request copies of your home study and final post-placement report if they were completed by a Holt International social worker.
Unfortunately, in most birth countries it isn’t possible to receive new original legal documents, but we are happy to provide you with photocopies from our files when possible.
This is the typical process for requesting file copies.
What you do:
NOTE: All forms must be mailed; we will not accept faxed or scanned copies of the documents. Mailing instructions are included on the Post Adoption Services Request form.
What Holt will do:
Due to the very high volume of services we provide to adoptees, adoptive families, and birth families, response times can vary and may be longer than expected. Files are not stored on-site and do take time to retrieve and review. With limited staffing we are unable to update you when the request is received, or when the file arrives at our office.
Please scroll down to read more about file contents and the process in general.
What is in my child’s file?
Generally, the U.S. file will contain your child’s Korean legal documents, child progress reports while they were in care in Korea, and their intake photo taken when they were admitted to the Holt program. All of these documents are referred to as their “child material.” Not all files are the same — some have more information and some have less. Every file is as unique as adoptees are themselves.
Read More If your child was adopted after 1976, your U.S. agency may or may not have been Holt International. Holt Korea’s U.S. partner agencies may include WACAP, Wide Horizons, Bethany Christian and others.
In 1976, Korean law mandated that all adoption agencies be Korean-owned and operated. At that time, Holt became two separate agencies – Holt International (Holt) and Holt Children’s Services of Korea (Holt Korea). Holt Korea works with Holt International, as well as six other U.S. agencies and several European countries. At the time of the separation, the official Holt headquarters was in the U.S. and the majority of files were shipped to the U.S. office for storage. Since 1976, both agencies have retained copies of child materials, but do occasionally have different documents. Adoptive parents may only request copies of the U.S. file.
If your child was adopted after 1976, your U.S. agency may or may not have been Holt International. Holt Korea’s U.S. partner agencies may include WACAP, Wide Horizons, Bethany Christian and others.
Holt Children’s Services of Korea (Holt Korea) partnered with several European agencies to place children in homes in France, Belgium, Norway and other countries. All records for European adoptees are maintained by Holt Korea and the European agency. Holt International is only licensed to place children into homes in the U.S., and consequently we can not access any European adoptees’ records. If you are unable to locate your European agency, please email us at email@example.com for assistance.
How to Request Your Copies
Read More To request a copy of either your child’s documents or your home study and post-placement reports, we must first confirm that Holt International facilitated your adoption. Once this has been verified, you’ll receive an email and further instructions to request your file copies. File copies are scanned in color (in most cases) and forwarded via email unless we are instructed otherwise.
File copies must be requested in writing with your original signature along with a $25/$50 copy fee. If this fee creates a financial hardship, please notify the Post Adoption Services department. While we appreciate your support for our services, we don’t want fees to come between you and your legal records, and we are happy to reduce or waive fees when needed. We require all requests come to us in writing with your notarized signature as a means to help ensure that you, the adoptive parent, are the person actually requesting our services. This is as much for your protection as ours.
To request a copy of either your child’s documents or your home study and post-placement reports, we must first confirm that Holt International facilitated your adoption. Once this has been verified, you’ll receive an email and further instructions to request your file copies. File copies are scanned in color (in most cases) and forwarded via email unless we are instructed otherwise.